Business Project Manager

SHARE!, a non-profit community self-help center in the Culver City area, is seeking qualified candidates for the position of Project Manager. Personal experience in 12-Step and/or other self-help programs required.
Plan the project
o Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
o Define the scope of the project in collaboration with senior management
o Determine the resources (time, money, equipment, etc.) required to complete the project
o Develop a schedule for project completion that effectively allocates the resources to the activities
o Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
o Determine the objectives and measures upon which the project will be evaluated at its completion
Staff the project
o In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities.
o Manage project staff and/or volunteers according to the established policies and practices of the organization
o Ensure that personnel files are properly maintained and kept confidential
o Ensure that all project personnel receive an appropriate orientation to the organization and the project
o Contract qualified consultants to work on the project as appropriate
Implement the project
o Execute the project according to the project plan
o Develop forms and records to document project activities
o Set up files to ensure that all project information is appropriately documented and secured
o Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
o Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
o Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Control the project
o Write reports on the project for management and for funders
o Communicate with funders as outlined in funding agreements
o Monitor and approve all budgeted project expenditures
o Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
o Manage all project funds according to established accounting policies and procedures
o Ensure that all financial records for the project are up to date
o Prepare financial reports and supporting documentation for funders as outlined in funding agreements
Evaluate the project
o Ensure that the project deliverables are on time, within budget and at the required level of quality
o Evaluate the outcomes of the project as established during the planning phase
On occasion will have responsibilities for program Volunteers.
o University Degree in a related subject
Professional designation
o None
Knowledge, skills and abilities
o Knowledge of project management
Proficiency in the use of computers for:
o Word processing
o Simple accounting
o Data base management
o Spreadsheets
o E-mail
o Internet
Personal characteristics
The Project Manager should demonstrate competence in some or all of the following:
o Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
o Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
o Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
o Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
o Lead: Positively influence others to achieve results that are in the best interest of the organization.
o Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
o Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
o Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
o Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Experienceo 2 to 3 years planning and/or management experience
Working Conditions
o Project Managers usually work in an office environment but the purpose of the project may sometimes take them to non-standard workplaces.
o Project Managers work a standard work week but may be required to work some evenings and weekends to meet project milestones.

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